{"ref":"GA-HH-GOV-06","title":"Agency Closure, Change of Ownership, and Disposition of Records","category":"Governance","summary":"Sets out what the Agency does if it closes, is sold, or changes ownership: a plan that keeps every patient safe and transferred, a records retention plan put into effect with the Department told where the records are, return of the license, and notice to patients.","inShort":["If the Agency ever closes or is sold, we have a plan so that no patient is left without care.","Patients will get written notice and help choosing another agency. Keep caring for your patients until each one is safely transferred.","Patient records are kept safe for at least six years, and the state is told where they are.","Never take patient records home, even during a closure."],"primaryCitation":"Ga. Comp. R. & Regs. 111-8-31-.09(e)","citations":["Ga. Comp. R. & Regs. 111-8-31-.02","Ga. Comp. R. & Regs. 111-8-31-.09(e)","Ga. Comp. R. & Regs. 111-2-2-.05"],"federalCitations":["42 CFR §484.110(c)(2)","42 CFR §484.50(d)(7)"],"surveyorAsks":["If your Agency closed tomorrow, where would your clinical records go, and how would the Department know?","Show me your closure contingency plan. When did the governing body last review it?"],"forms":[{"ref":"GA-HH-GOV-06-A","title":"Notice to Patients of Agency Closure"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Ga. Comp. R. & Regs. 111-8-31-.09(e))","5. Closure Contingency Plan","6. Steps in a Closure","7. Change of Ownership","8. Responsibilities","9. Records and Compliance Monitoring","10. Staff Training","11. References","12. Related Policies and Forms","13. Approval","14. Revision History"],"version":"1.0","sample":false,"pack":"ga-hha","state":"Georgia","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}