{"ref":"GA-HC-HR-03","title":"Personnel Records","category":"Human resources","summary":"Lists everything the Georgia rules require in each employee's personnel record, adds the background check evidence the Long-term Care Background Check Program requires, and sets how personnel files are organized, kept confidential, made available to the department and retained.","inShort":["The Agency keeps a personnel file for you with your history, qualifications, training, evaluations and checks.","Tell the office right away if your name, address, phone number or emergency contact changes.","Bring copies of any new license, certificate or training so they can be filed.","Medical and background information is kept separate and private. Only a few people can see it.","You can ask to review your own file in the office by appointment."],"primaryCitation":"Ga. Comp. R. & Regs. 111-8-65-.09(4)(c)","citations":["Ga. Comp. R. & Regs. 111-8-65-.09(4)(c)","Ga. Comp. R. & Regs. 111-8-65-.09(5)(a)","Ga. Comp. R. & Regs. 111-8-65-.03(g)","Ga. Comp. R. & Regs. 111-8-65-.08(2)(a)","Ga. Comp. R. & Regs. 111-8-12-.06(4)","O.C.G.A. §31-7-353(e)","O.C.G.A. §31-7-355(a)"],"federalCitations":["29 CFR §1910.1030(h)","29 CFR §1910.1020(d)","8 CFR §274a.2(b)(2)","42 U.S.C. §12112(d)"],"surveyorAsks":["Show me the personnel file for this caregiver. Where is the five-year employment history?","Where is the TB screening done before this employee started work?"],"forms":[{"ref":"GA-HC-HR-03-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Ga. Comp. R. & Regs. 111-8-65-.09(4)(c))","5. Contents of the Personnel Record","6. How Files Are Organized","7. Access to Personnel Records","8. Keeping Files Current","9. Retention","10. Responsibilities","11. Records and Compliance Monitoring","12. Staff Training","13. References","14. Related Policies and Forms","15. Approval","16. Revision History"],"version":"1.0","sample":false,"pack":"ga-phc","state":"Georgia","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}