{"ref":"GA-HC-ETH-02","title":"Client Funds, Property, and Bonding","category":"Ethics","summary":"Requires written authorization in the service agreement before any staff member handles a client's money for shopping, bill paying or other home management, requires any employee with unlimited access to a client's personal funds to be bonded through the Agency, and sets the controls on receipts, cards, keys, gifts and the client's property that protect clients from financial exploitation.","inShort":["Only handle a client's money if the service agreement authorizes it in writing.","Count the money with the client, get a receipt for every purchase, and return the change and receipt.","Record every errand on the transaction record and ask the client to initial it.","Never borrow, mix client money with yours, keep a PIN, or accept money, valuables or loans as gifts.","Report missing money or property, or any sign of financial exploitation, to the office the same day."],"primaryCitation":"Ga. Comp. R. & Regs. 111-8-65-.03(g)","citations":["Ga. Comp. R. & Regs. 111-8-65-.03(g)","Ga. Comp. R. & Regs. 111-8-65-.03(n)","Ga. Comp. R. & Regs. 111-8-65-.09(2)(a)9","Ga. Comp. R. & Regs. 111-8-65-.09(4)(c)9","Ga. Comp. R. & Regs. 111-8-65-.12(2)(h)","O.C.G.A. §30-5-3(8)","O.C.G.A. §30-5-4","O.C.G.A. §31-7-351(6)"],"federalCitations":[],"surveyorAsks":["Which clients receive home management services that involve their money? Show me the written authorization in the service agreement.","Do any staff have unlimited access to a client's funds? Show me the evidence of bonding."],"forms":[{"ref":"GA-HC-ETH-02-A","title":"Authorization for Access to Client Funds"},{"ref":"GA-HC-ETH-02-B","title":"Client Funds Transaction Record"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Ga. Comp. R. & Regs. 111-8-65-.03(g))","5. Authorizing Access to Funds","6. Handling Money on an Errand","7. Cards, Keys and Information","8. Gifts and Property","9. Reviewing Transactions and Responding to Loss","10. Responsibilities","11. Records and Compliance Monitoring","12. Staff Training","13. References","14. Related Policies and Forms","15. Approval","16. Revision History"],"version":"1.0","sample":false,"pack":"ga-phc","state":"Georgia","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}