{"ref":"FL-HSP-HR-05","title":"Personnel Files and Employment Records","category":"Human resources","summary":"Sets what the Agency keeps in each personnel and contractor file (screening results and attestation, dementia certificates, HIV/AIDS course record, licenses, orientation and competency records, employment eligibility verification), keeps employee medical records separate, and sets access, confidentiality and retention.","inShort":["Your personnel file holds your license check, background screening, training and other required records.","Your health and vaccination records are kept in a separate, confidential medical file.","Bring documents the office asks for on time.","You may ask to see your own file.","You will not be punished for reporting a practice you believe breaks the law."],"primaryCitation":"Rule 59A-35.090(3)(c), F.A.C.","citations":["Rule 59A-35.090(3)(c), F.A.C.","Rule 59A-38.020(6), F.A.C.","s. 381.0035(2), F.S.","Rule 59A-38.004(3)(a)2., F.A.C.","s. 448.095(2), F.S.","s. 408.809(1)(e), F.S.","s. 440.02(20)(b)2., F.S.","s. 448.102, F.S."],"federalCitations":["42 CFR §418.100(g)(3)","42 CFR §418.76","29 CFR §1910.1030(h)","29 CFR §1910.1020(d)","8 CFR §274a.2"],"surveyorAsks":["Show me the personnel file for this nurse: license verification, screening, attestation, orientation, competency and dementia certificates.","Where are employee medical and exposure records kept, and who can see them?"],"forms":[{"ref":"FL-HSP-HR-05-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Rule 59A-35.090(3)(c), F.A.C.; Rule 59A-38.020(6), F.A.C.; s. 381.0035(2), F.S.; 42 CFR §418.100(g)(3))","5. Contents of the Personnel File","6. Contracted Staff and Volunteers","7. Employee Medical Records","8. Access, Confidentiality and Corrections","9. Retention","10. Workers’ Compensation and Employment Posters","11. Responsibilities","12. Records and Compliance Monitoring","13. Staff Training","14. References","15. Related Policies and Forms","16. Approval","17. Revision History"],"version":"1.0","sample":false,"pack":"fl-hospice","state":"Florida","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}