{"ref":"FL-HH-HR-04","title":"Personnel Records and License and Certification Verification","category":"Human resources","summary":"Lists what every personnel file must hold, including the screening result and attestation, licenses and certifications, aide training or competency test documentation, CPR, HIV/AIDS and dementia training, and medication training and validation, and sets how personnel and employee medical records are kept, protected, made available to AHCA, and retained.","inShort":["Your personnel file must hold your screening result, license or certificate, training records, and CPR card.","Give the office your renewed license, certificate, or CPR card before the old one expires.","Your health and vaccination records are kept separately and confidentially.","You may ask to see your own personnel file."],"primaryCitation":"Rule 59A-35.090(3)(c), F.A.C.","citations":["Rule 59A-35.090(3)(c), F.A.C.","Rule 59A-35.090(2)(d), F.A.C.","Rule 59A-8.0095(5)(b), F.A.C.","Rule 59A-8.0095(5)(c), F.A.C.","Rule 59A-8.0095(5)(i), F.A.C.","Rule 59A-8.0095(5)(k), F.A.C.","Rule 59A-8.0097(6), F.A.C.","Rule 59A-8.0216(7), F.A.C.","s. 381.0035(2), F.S.","s. 430.5025(4)(b), F.S.","s. 448.095, F.S.","s. 408.811(3), F.S."],"federalCitations":["42 CFR §484.80(d)(2)","29 CFR §1910.1030(h)","29 CFR §1910.1020","8 CFR §274a.2"],"surveyorAsks":["Show me the personnel file for this aide. Where is the training documentation or competency test result?","Where are the screening result and attestation for this nurse?"],"forms":[{"ref":"FL-HH-HR-04-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Rule 59A-35.090(3)(c), F.A.C.)","5. Contents of the Personnel File","6. Contractor Files","7. Employee Medical and Exposure Records","8. Form I-9 Records","9. Access, Confidentiality, and Availability","10. Credential Tracking","11. Responsibilities","12. Records and Compliance Monitoring","13. Staff Training","14. References","15. Related Policies and Forms","16. Approval","17. Revision History"],"version":"1.0","sample":false,"pack":"fl-hha","state":"Florida","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}