{"ref":"FL-HC-HR-04","title":"Personnel Records","category":"Human resources","summary":"Lists what each personnel file must hold, including the screening result and attestation, licenses and certificates, aide training or competency documentation, medication assistance training, CPR, in-service, HIV/AIDS and dementia training records; keeps medical and immigration records separate; prohibits falsified training or health records; and sets retention periods.","inShort":["Your personnel file must show your background check, training, certificates and CPR card before you work with clients.","Give the office a copy of every new certificate, license or CPR card as soon as you get it.","Training records must be true. Never sign for someone else or write hours that were not given.","Health records are kept in a separate, confidential file.","You may ask for a copy of your dementia training record."],"primaryCitation":"Rule 59A-35.090(3)(c), F.A.C.","citations":["Rule 59A-35.090(2)(d), (3)(c), F.A.C.","Rule 59A-8.0095(3)(a), (5)(b), (5)(c), (5)(c)15, (5)(i), (5)(k), (5)(r), F.A.C.","s. 381.0035(2), F.S.","s. 430.5025(4)(b), F.S.","s. 400.474(3), F.S.","s. 400.497(1), F.S.","s. 400.509(4), F.S.","s. 408.811(3), F.S.","s. 448.095(2)(d), F.S."],"federalCitations":["8 CFR §274a.2(b)(2)","29 CFR §1910.1030(h)","29 CFR §1910.1020(d)","29 CFR §1630.14(c)"],"surveyorAsks":["Show me the personnel file for this aide.","Where is the documentation of the 2 hours of medication assistance training?"],"forms":[{"ref":"FL-HC-HR-04-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Rule 59A-35.090(3)(c), F.A.C.)","5. Contents of the Personnel File","6. Records Kept Separately","7. Keeping Files Current","8. Accuracy","9. Access and Copies","10. Retention","11. Responsibilities","12. Records and Compliance Monitoring","13. Staff Training","14. References","15. Related Policies and Forms","16. Approval","17. Revision History"],"version":"1.0","sample":false,"pack":"fl-hca","state":"Florida","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}