{"ref":"DC-HSP-HR-04","title":"Personnel Records","category":"Human resources","summary":"Lists what goes into each personnel record, how records for contracted staff are kept, who may see personnel records, and how long each kind of record is kept, from criminal background check records (destroyed one year after employment ends) to occupational exposure medical records (employment plus 30 years).","inShort":["Your personnel file shows you are qualified, checked, oriented and trained.","Medical and vaccination records are kept in a separate confidential file.","Personnel files are locked or access-restricted and seen only by those who need them.","Send training certificates and evaluations to the Administrator within 5 business days."],"primaryCitation":"42 CFR §418.100(g)(3)","citations":["22-B DCMR §4704","D.C. Code §44-552(c)-(d)"],"federalCitations":["42 CFR §418.100(g)(3)","42 CFR §418.76(b)(4), (c)(5), (d)(2)","42 CFR §418.114","42 CFR §418.113(d)(1)(v)","29 CFR §1910.1030(h)","29 CFR §1910.1020(d)","8 CFR §274a.2(b)(2)","45 CFR §164.530(j)","45 CFR §92.9(c)"],"surveyorAsks":["Show me the personnel file for this nurse. Where are the license verification, orientation and competency records?","Where do you keep the hepatitis B vaccination records, and who can see them?"],"forms":[{"ref":"DC-HSP-HR-04-A","title":"Personnel Record Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (42 CFR §418.100(g)(3))","5. Contents of the Personnel Record","6. Contracted Staff","7. Confidentiality, Access and Location","8. Retention","9. Responsibilities","10. Records and Compliance Monitoring","11. References","12. Related Policies and Forms","13. Approval","14. Revision History"],"version":"1.0","sample":false,"pack":"dc-hospice","state":"Washington, DC","service":"Hospice","guides":[{"path":"/guides/hospice-policies/","h1":"What policies are required for hospice?"},{"path":"/guides/hospice-conditions-of-participation/","h1":"Hospice Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}