{"ref":"CA-HH-GOV-06","title":"Change of Ownership, Voluntary Suspension or Closure, and Preservation of Health Records","category":"Governance","summary":"Sets out what the Agency does before a change of ownership, a voluntary suspension or cancellation of its license, or a closure: notices to the Department, safe transfer of every patient, written arrangements for the custody of health records, and keeping records for the full retention period after the Agency stops operating.","inShort":["If the Agency changes owner or closes, no patient is left without care.","Keep caring for your patients until the office tells you each one has been safely transferred.","Never take, throw away, or destroy any patient record. Records are kept for at least seven years.","The Department is always told where the records are kept.","If you hear the Agency may close or be sold, ask the Administrator before you say anything to patients."],"primaryCitation":"22 CCR §74731(f)","citations":["22 CCR §74731(d)","22 CCR §74731(f)","22 CCR §74731(g)","22 CCR §74667(a)","22 CCR §74673","22 CCR §74679","22 CCR §74681","Cal. Health & Safety Code §1728.75","Cal. Health & Safety Code §1737.5","Cal. Welf. & Inst. Code §14124.1"],"federalCitations":["42 CFR §484.110(c)","42 CFR §484.50(d)(7)","42 CFR §484.58"],"surveyorAsks":["If the Agency closed next month, who would keep the patient health records, and how would the Department know where they are?","How would you make sure every patient is transferred safely?"],"forms":[{"ref":"CA-HH-GOV-06-A","title":"Closure and Change of Ownership Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (22 CCR §74731(f))","5. Change of Ownership","6. Voluntary Suspension or Cancellation of the License","7. Planned Closure","8. Transfer of Patients","9. Preserving Health Records","10. Unplanned Closure","11. Responsibilities","12. Records and Compliance Monitoring","13. Staff Training","14. References","15. Related Policies and Forms","16. Approval","17. Revision History"],"version":"1.0","sample":false,"pack":"ca-hha","state":"California","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}