{"ref":"CA-HH-ASM-01","title":"OASIS Data Collection, Accuracy, Privacy, and Transmission","category":"Service delivery","summary":"For a Medicare-certified agency, sets out how OASIS data are collected as part of the comprehensive assessment and its updates (42 CFR §484.55(b)-(d)), checked for accuracy (§484.45(b)), encoded and transmitted to the CMS system within 30 days of completing each assessment using FIPS 140-2 compliant software and the CMS-assigned branch identification number (§484.45(a), (c), (d)), kept confidential and never released to the public in patient-identifiable form (§484.40), and explained to patients in the OASIS privacy notice (§484.50(a)(1)(iii)).","inShort":["Answer every OASIS item from what you see and assess at the visit, using the current OASIS guidance.","Make sure your OASIS answers match the rest of your assessment and notes.","Only you, the assessing clinician, may change your answers, and only if your assessment supports it.","Give the patient the OASIS privacy notice at the first visit and record it.","Each OASIS must be sent to CMS within 30 days of the assessment. The Agency sends it much sooner.","Never share a patient’s OASIS data outside the care team."],"primaryCitation":"42 CFR §484.45","citations":["22 CCR §74731(b)","22 CCR §74731(i)","22 CCR §74695(c)","Cal. Civ. Code §56.10"],"federalCitations":["42 CFR §484.45","42 CFR §484.40","42 CFR §484.55(b)","42 CFR §484.55(c)(8)","42 CFR §484.55(d)","42 CFR §484.50(a)(1)(iii)","42 CFR §484.110(b)","45 CFR Parts 160 and 164"],"surveyorAsks":["Show me the OASIS for this patient’s start of care, and the date it was transmitted.","How do you make sure OASIS answers match the rest of the clinical record?"],"forms":[],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (42 CFR §484.45)","5. Which Patients and Which Time Points","6. Accuracy Review","7. Encoding and Transmission","8. Corrections","9. Confidentiality and Access","10. OASIS Privacy Notice","11. Using OASIS Data","12. Responsibilities","13. Records and Compliance Monitoring","14. Staff Training","15. References","16. Related Policies and Forms","17. Approval","18. Revision History"],"version":"1.0","sample":false,"pack":"ca-hha","state":"California","service":"Home health","guides":[{"path":"/guides/home-health-agency-policies/","h1":"What policies and procedures are required for home health agencies?"},{"path":"/guides/home-health-conditions-of-participation/","h1":"Home health Conditions of Participation: which policies each one needs"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}