{"ref":"CA-HC-HR-06","title":"Personnel Records and Records Kept for the Department","category":"Human resources","summary":"Sets what goes in each personnel file, how the Agency keeps a current list of its affiliated home care aides with proof of Registry clearance, tuberculosis clearance and training ready for the Department, where records are kept, how employees see their own files, and how long each record is kept.","inShort":["The Agency keeps a personnel file for every employee, with medical records kept separately.","The Department can ask for a list of all aides with proof of Registry, TB and training.","You may ask in writing to see or copy your personnel file; the Agency answers within 30 calendar days.","Personnel records are kept for at least three years after you leave.","Give the office new certificates and contact details as soon as you have them."],"primaryCitation":"Cal. Health & Safety Code §1796.37(a)(5)","citations":["Cal. Health & Safety Code §1796.37(a)(5)","Cal. Health & Safety Code §1796.52(c)","Cal. Health & Safety Code §1796.36(a)(2)","Cal. Health & Safety Code §1796.45(d)","Cal. Welf. & Inst. Code §15659(a)","Cal. Lab. Code §1198.5","Cal. Lab. Code §226","Cal. Lab. Code §1174(d)","8 CCR §5193","Form HCS 281 (12/21)"],"federalCitations":["42 U.S.C. §12112(d)"],"surveyorAsks":["Give me a list of your affiliated home care aides, with proof of Registry clearance, TB clearance and training for each.","Where do you keep personnel records? Can you show me this aide's file now?"],"forms":[{"ref":"CA-HC-HR-06-A","title":"Personnel File Checklist"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Cal. Health & Safety Code §1796.37(a)(5))","5. Contents of the Personnel File","6. The Aide Roster","7. Where Records Are Kept","8. Employee Access to Their Own Records","9. Retention","10. Confidentiality","11. Responsibilities","12. Records and Compliance Monitoring","13. Staff Training","14. References","15. Related Policies and Forms","16. Approval","17. Revision History"],"version":"1.0","sample":false,"pack":"ca-hca","state":"California","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}