{"ref":"CA-HC-HR-03","title":"Criminal Record Clearance and the Home Care Aide Registry","category":"Human resources","summary":"Makes sure every home care aide is listed and cleared on the Home Care Aide Registry and associated to the Agency before any direct contact with clients, that every other person with client contact or access to confidential client information has a Department criminal record clearance first, that registrations are renewed on time, and that the Department is told immediately when an aide leaves.","inShort":["You may not see clients until the Registry shows you as registered and linked to this Agency.","Office staff and volunteers who see clients or client information need Department clearance first.","Renew your registration every two years, on or before the expiration date.","Tell the Department in writing within 10 days if your mailing address changes.","Tell the Administrator of any arrest, charge or conviction before your next shift."],"primaryCitation":"Cal. Health & Safety Code §1796.43(a)","citations":["Cal. Health & Safety Code §1796.43","Cal. Health & Safety Code §1796.12(i), (o)","Cal. Health & Safety Code §1796.14(b)","Cal. Health & Safety Code §1796.22","Cal. Health & Safety Code §1796.23","Cal. Health & Safety Code §1796.24","Cal. Health & Safety Code §1796.25","Cal. Health & Safety Code §1796.26","Cal. Health & Safety Code §1796.28","Cal. Health & Safety Code §1796.29","Cal. Health & Safety Code §1796.31","Cal. Health & Safety Code §1796.54","Cal. Health & Safety Code §1522"],"federalCitations":[],"surveyorAsks":["Pick any aide on today's schedule. Show me the Registry page showing her registration is current and associated to you.","How do you know an aide's registration will not expire next month?"],"forms":[{"ref":"CA-HC-HR-03-A","title":"Registry and Criminal Record Clearance Verification Record"},{"ref":"CA-HC-HR-03-B","title":"Separation Notice and Registry Update Log"}],"headings":["Terms of Reference","1. Purpose","2. Scope","3. Definitions","4. Policy Statement (Cal. Health & Safety Code §1796.43(a))","5. Who Needs Clearance and When","6. New Aide Who Is Not Yet Registered","7. Aide Already Registered or Cleared Elsewhere","8. Checking and Recording Clearance","9. Keeping Registration Current","10. Changes in Status While Employed","11. Exclusion Orders","12. When an Aide Leaves","13. Responsibilities","14. Records and Compliance Monitoring","15. Staff Training","16. References","17. Related Policies and Forms","18. Approval","19. Revision History"],"version":"1.0","sample":false,"pack":"ca-hca","state":"California","service":"Home care","guides":[{"path":"/guides/home-care-agency-policies/","h1":"What policies does a home care agency need?"}],"agency":{"name":"Sample Agency","legalName":"Sample Agency, LLC","logo":null}}